HOTEL RATE COLLECTION FORM
Section 1: Hotel Information
Hotel Name
*
Star Category
*
Select category
3 Stars
4 Stars
5 Stars
Budget
Resort
State
*
Select state
City
*
Select city
Country
*
Select country
Complete Address
*
GST Registration No.
Website
Section 2: Contact Information
Department
Name
Phone Number
Email ID
Reception / Front Desk
*
Sales
*
Reservations
*
Accounts / Billing
General Manager
Section 3: Rate Card
Room Category
Season
EP (Room Only)
CP (Breakfast)
MAP (Half Board)
AP (Full Board)
Extra Adult EP
Extra Adult CP
Extra Adult MAP
Extra Adult AP
Child (EP)
Child (CP)
Child (MAP)
Extra Bed EP
Extra Bed CP
Extra Bed MAP
Extra Bed AP
Section 4: Season Period Definitions
Season Type
Period 1 (From - To)
Period 2 (From - To)
Period 3 (From - To)
Low Season
to
to
to
Regular Season
to
to
to
Peak Season
to
to
to
Blackout Dates
to
to
to
SECTION 5: POLICIES & TERMS
Check-in Time
*
Check-out Time
*
Child Policy (Free Stay Age)
Early Check-in Policy
Cancellation Policy
Freshen Up Facility/Cost
Payment Terms
Number of Keys
Special Supplements / Surcharges
✅ SECTION 6: HOTEL AMENITIES (Mark with ✓)
Swimming Pool
Spa & Wellness
Fitness Center
Restaurant
Bar/Lounge
Room Service
Free WiFi
Parking
Airport Transfer
Conference Room
Business Center
Laundry
Kids Play Area
Beach Access
Garden/Lawn
Banquet Hall
Travel Desk
Doctor on Call
🏦 SECTION 7: BANK / PAYMENT DETAILS
Bank Name
Branch
Account Name
Account Number
IFSC / SWIFT Code
Currency Preference
INR
USD
Local Currency
Preferred Payment Method
Bank Transfer
UPI
PayPal
Wire Transfer
Credit Card
SECTION 8: AUTHORIZATION & SIGNATURE
Authorized Person Name
*
Designation
*
Contact Number
*
Email
Date
*
Submit
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